CaterSOFT - Online catering software for buffet caterers, event planners and venues

CaterSOFT Drop & Go

Built‑in Invoicing

Instant, accurate invoicing for every order.

Send invoices directly to clients and sync with your accounting software.

Generate and send professional invoices

No spreadsheets, no manual calculations — just fast, accurate invoicing that keeps your workflow running smoothly

Auto‑Generated Invoices

Invoices are created instantly

Invoices are created instantly from your accepted proposal or quote. Occasion pulls through all pricing, items, customer details, and event information automatically.No re‑typing. No duplication. No errors.

Automatic Payment Schedule

Every invoice includes a clear, accurate payment schedule generated by the system. Occasion calculates deposits, part‑payments, and final balances based on your rules — ensuring consistency across every event.

What this includes:

Automatic deposit calculation
Auto‑generated final balance
Optional staged or milestone payments
Clear due dates for each payment
Payment schedule displayed on every invoice
Zero manual maths or adjustments

Your team stays organised, and your clients always know exactly what’s due and when.

Optional Online Payments (Pay Link)

Offer your clients a fast, secure way to pay their invoice online. With the optional Pay Link feature, Occasion connects to your credit card payment gateway and adds a payment button directly to the invoice.

Clients can pay instantly by card
No chasing bank transfers
Faster confirmations and fewer delays
Payments automatically linked to the correct invoice
Fully optional — enable only if you want to accept online payments

This creates a seamless, modern payment experience for your customers.

Itemised Breakdown

Each invoice includes a clean, structured list of everything included in the event:

Packages
Services
Food menus
Beverage menus
Equipment hire
Staff hire
Optional add‑ons
Discounts

Customers see a transparent breakdown of their costs, grouped neatly for clarity.

Custom Notes & Payment Terms

Add your own professional details to every invoice, including:

Payment instructions
Bank details
Due dates
Deposit requirements
Special notes or conditions

Everything is presented clearly so clients can pay without confusion.

Multiple Invoice Types

Create the invoice that fits your workflow:

Deposit invoice
Part‑payment invoice
Final balance invoice
Full invoice

Perfect for events with staged or milestone payments.

Seamless Customer Experience

Clients receive a clean, easy‑to‑read invoice:

Clients receive a clean, easy‑to‑read invoice with all details, payment schedule, and payment options clearly laid out.They know what to pay, when to pay, and how to pay — reducing back‑and‑forth communication and speeding up confirmations.