Event Planning & Printing

Plan every detail from one dashboard—timelines, tasks, and logistics all in one place.

  • Drag-and-drop event timeline
  • Task assignment and reminders
  • Real-time progress tracking

AI‑Driven planning for every detail

CaterSOFT gives you a complete, AI‑powered workspace to plan every aspect of your event. From service flow and menu selections to guests, seating, tables, and dietary requirements — everything is organised in one intelligent system designed for flawless execution. Let AI handle the complexity while you focus on delivering an exceptional event.
 

Event Planning Options

1. Service Plan
Build a clear, structured plan for how your team will deliver the event.Includes service timings, course flow, staff responsibilities, and setup/pack‑down notes so everyone knows exactly what to do and when.

2. Menu Choices
Track every guest’s menu selection with total accuracy.
Perfect for plated service, multi‑course meals, and upgrade options.

3. Table Plan
Create a clear table layout with table names, numbers, capacities, and service notes for each table.

4. Seating
Assign guests to tables (and seats if needed) so your service team always has an accurate, up‑to‑date seating plan.

5. Guests
Manage the full guest list, including RSVPs, attendance, menu choices, and dietary requirements linked to each person.

6. Dietaries
Record and track all dietary requirements — allergies, intolerances, preferences, and religious needs — with notes for kitchen and service teams.

 
 

Advanced Menu Choice Finalisation (AI‑Driven)

CaterSOFT includes an advanced AI system to collect, track, and finalise menu choices with precision. Every selection is linked to the correct guest, table, and dietary profile, giving your kitchen and service teams a flawless, finalised list with zero confusion.
 
 

Sample Menu With Finalised Choices (Seated Dinner)

Starters (Choose One)
  • Tomato & Basil Soup (V, GF)
  • Chicken Liver Pâté with toasted brioche
  • Smoked Salmon Plate with lemon crème fraîche
Mains (Choose One)
  • Roast Chicken Supreme with seasonal vegetables
  • Slow‑Cooked Beef Short Rib with red wine jus
  • Grilled Sea Bass with herb potatoes
  • Wild Mushroom Risotto (V, GF)
Desserts (Choose One)
  • Chocolate Fondant
  • Lemon Tart
  • Seasonal Fruit Salad (V, GF)
Finalised Guest Choices (Example)
Table 1
Guest Name Starter Main Dessert Dietary Notes
Sarah Patel Smoked Salmon Sea Bass Lemon Tart No dairy in sauces
James Carter Tomato Soup Beef Short Rib Chocolate Fondant Nut allergy
Priya Sharma Tomato Soup Mushroom Risotto Fruit Salad Vegetarian, Gluten‑Free
Table 2
Guest Name Starter Main Dessert Dietary Notes
Michael Jones Chicken Pâté Roast Chicken Chocolate Fondant
Emma Lewis Tomato Soup Mushroom Risotto Lemon Tart Vegan dessert alternative
Daniel Reed Smoked Salmon Sea Bass Fruit Salad No shellfish contamination
Kitchen & Service Summary
Starters
  • Tomato Soup × 3
  • Chicken Pâté × 1
  • Smoked Salmon × 2
Mains
  • Roast Chicken × 1
  • Beef Short Rib × 1
  • Sea Bass × 2
  • Mushroom Risotto × 2
Desserts
  • Chocolate Fondant × 2
  • Lemon Tart × 2
  • Fruit Salad × 2
Dietaries
  • 1 × Nut allergy
  • 1 × Vegetarian + Gluten‑Free
  • 1 × Vegan dessert
  • 1 × No dairy in sauces
  • 1 × No shellfish contamination
 
 

Sample Buffet Menu With Finalised Requirements

Buffet Menu
Salads
  • Classic Caesar Salad
  • Mediterranean Couscous Salad (V)
  • Mixed Leaf Salad with House Dressing (V, GF)
Hot Dishes
  • Butter Chicken
  • Roast Vegetable Lasagne (V)
  • Slow‑Cooked Beef Brisket
  • Basmati Rice (V, GF)
  • Garlic & Herb Potatoes (V, GF)
Sides & Breads
  • Freshly Baked Bread Rolls
  • Garlic Bread
  • Naan Bread (V)
Desserts
  • Chocolate Brownie
  • Fresh Fruit Platter (V, GF)
  • Vanilla Cheesecake (V)
Guest Dietary & Special Requirements (Example)
Table 1
Guest Name Dietary Notes Special Requests
Sarah Patel No dairy Prefers vegetable dishes
James Carter Nut allergy Avoid cross‑contamination
Priya Sharma Vegetarian, Gluten‑Free Needs GF bread option
Table 2
Guest Name Dietary Notes Special Requests
Michael Jones No special requests
Emma Lewis Vegan Requires vegan dessert
Daniel Reed No shellfish Avoid shared utensils
Buffet Service Notes
General Service Notes
  • Provide clear labels for all dishes
  • Highlight allergens (nuts, dairy, gluten)
  • Separate serving utensils for each dish
  • Vegan dessert placed on a separate tray
  • Gluten‑free bread rolls kept in sealed container
Guest‑Specific Notes
  • Priya (GF/Vegetarian): GF bread, avoid lasagne
  • Emma (Vegan): Fruit platter as dessert
  • James (Nut Allergy): Nut‑free dishes placed separately
Buffet Service Notes
Hot Dishes (Quantities for 60 Guests)
  • Butter Chicken × 25 portions
  • Beef Brisket × 20 portions
  • Roast Vegetable Lasagne × 15 portions
  • Basmati Rice × 40 portions
  • Garlic & Herb Potatoes × 40 portions
Salads
  • Caesar Salad × 1 large bowl
  • Couscous Salad × 1 large bowl
  • Mixed Leaf Salad × 1 large bowl
Desserts
  • Chocolate Brownie × 30 portions
  • Cheesecake × 20 portions
  • Fruit Platter × 10 portions (includes vegan guests)
Dietary Prep
  • GF bread rolls × 6
  • Vegan dessert portions × 4
  • Nut‑free prep area required