Designed for Busy Venues
The Room Calendar provides a clean, colour‑coded overview of every room and every event. Whether you manage one function suite or ten event spaces,
everything is displayed clearly so your whole team always knows what’s happening.
You and your team can see:
- All rooms in your venue
- Daily, weekly, or monthly views
- Confirmed and provisional bookings
- Setup and pack‑down times
- Room availability at a glance
Real‑Time Updates
Any change made by you — or by your catering partner — updates instantly on your Room Calendar.
There’s no need for phone calls, spreadsheets, or manual updates.
Instant updates include:
- Event start and end times
- Setup and breakdown windows
- Room changes
- Booking confirmations
- Cancellations or reschedules
Your entire team stays aligned automatically.
Colour‑Coded Booking Status
CaterSOFT uses clear colour coding so you and your team can understand the day at a glance.
Examples:
- Green — Confirmed event
- Orange — Provisional booking
- Purple — Setup time
- Blue — Pack‑down
- Grey — Room unavailable / maintenance
This makes it easy to manage busy schedules and avoid conflicts.
Room Availability Checker
You and your team can instantly check which rooms are free on any date or time. This is perfect for handling new enquiries
or coordinating with caterers and suppliers.
You can check:
- Which rooms are available
- Which rooms are partially booked
- Which rooms have setup or pack‑down overlaps
- Which rooms are blocked for maintenance
It’s fast, accurate, and eliminates guesswork.
Linked to Event Details
Every booking on your Room Calendar links directly to the event details, giving you and your team quick access to the information you need.
You can view
- Event name
- Caterer
- Guest count
- Timings
- Room layout
- Notes and requirements
This keeps your team informed and prepared.
Multi‑Room & Multi‑Venue Support
If you manage multiple event spaces — or several venues — CaterSOFT supports multi‑room and multi‑site calendars.
Supports:
- Function suites
- Ceremony rooms
- Outdoor spaces
- Dining rooms
- Meeting rooms
- Multi‑venue groups
Everything is organised in one unified view.
Perfect for Collaboration
The Room Calendar strengthens coordination between you, your team, and your catering partners.
Everyone sees the same information, updated in real time, reducing miscommunication and improving operational flow.
Benefits:
- No double‑bookings
- No outdated spreadsheets
- No missed setup times
- No confusion over room changes
- Faster coordination between teams
It becomes your shared source of truth for every event.
Sample Room Calendar View
Here’s how your calendar might look for the week starting Monday, 06 July 2026:
Confirmed bookings-
Provisional bookings
-
Setup times
Pack‑down slots